We are planning parent nights for our two middle schools and we are hoping to provide hot dogs, chips and drinks. How do pay for these items? Do we submit an invoice to you, or do we use this as a match? How have previous districts dealt with this situation?
Food and Beverages may be offered and are allowable to parents/families only in conjunction with a GEAR UP structured activity or event (Parent night) where the participants are receiving GEAR UP information. If providing meals, it should be within standard meal times. The anticipated expenditures must be in the school’s approved work plan and budget. The allowable amount is: $5/attendee for snacks & refreshments or up to $8/attendee for meal. Please have a sign-up sheet(s) for all the attendees (attached), agendas, and flyers that show/prove what you did at the event. Please include these with your reimbursement requests and monthly match documentation.
Are TACAC, etc. memberships for the district coordinators part of the district’s budget or does UT TCB pay the memberships?
UT TCB will pay memberships directly. Much like conference registrations.
Will IPSI create and distribute materials and supplies with the TCB logo?
We’re providing a limited budget to each district to create and/or purchase allowable promotional materials and supplies. With a limited budget, districts ought to prioritize what they want and really hunt down the bargains. This will also help in match.
IPSI will also supplement some additional promotional materials and distribute it to the districts. Chelsea Fernandez, College and Career Specialist will coordinate this effort. The TCB logo is currently being designed and will be made available to all in couple of weeks.